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Policy Type

Administrative

Last Revised

August 2022

Review Date

August 2022

Owner

Chief Information Security Officer

Contact Name

Blake Penn

Contact Title

Chief Information Security Officer

Contact Email

bpenn@colgate.edu

Reason for Policy

It is important that º¬Ð߲ݴ«Ã½ University properly manage its data. Proper management of this data includes determining how long data are retained as well as when data are disposed of. 

Policy Statement

All University data should be retained for as long as it is needed for the proper operation of the University. Data custodians shall make this determination for the data under their custodianship and create and document data disposal guidelines for such data. University data should not be retained and should be securely disposed of after it is no longer needed for the proper operation of the University or when prescribed by law, regulation, or contractual obligation. 

Scope

This document governs all º¬Ð߲ݴ«Ã½ University data in all locations, forms, and formats in the custodianship of all faculty, staff, and students. 

Related Documents

º¬Ð߲ݴ«Ã½ University Data Categorization Policy

º¬Ð߲ݴ«Ã½ University Data Inventory Policy 

º¬Ð߲ݴ«Ã½ University Data Privacy Policy 

º¬Ð߲ݴ«Ã½ University Data Protection Policy 

º¬Ð߲ݴ«Ã½ University Document Retention & Destruction Policy